A professional print audit will reveal where your print set up is failing and where you can make savings and improve productivity.
Our simple 4 step process
This is when we develop a detailed understanding of your current printing infrastructure and what you want to improve.
We use proven MPS audit methodology and software tools to access your printer fleet and how you print.
Our experienced MPS team will use your audit results to design a bespoke managed print solution to meet your stated goals including cost reduction, improved document security, carbon footprint reductions and increased productivity.
With over 20 years experience our managed print expertise makes implementation painless.
Implementation can include disposal and redeployment of existing equipment and includes full staff training on all aspects of the new services.
We conduct regular reviews and produce quarterly management reports to ensure that you know exactly how we are performing.
Why use this service?
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A Print Audit can slash your printing costs
Printing, copying, scanning and faxing, how many businesses can really say they know exactly how much they are spending in these areas?
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Before deciding on a new printer or copier you should answer the following questions :
- What volumes are being generated across my entire printing and copying fleet?
- How much are we spending each month or quarter on print?
- What is my ratio of colour to mono print?
- Which departments or users generate the most print?
- Which printers are getting the most use?
If you're struggling to answer these questions then a print audit is the first step to taking control of your printers but also a good indicator you could reduce your print costs by as much as 30% with a managed print service. One of our customers a leading high street retailer saved £257,000 over two years after a print audit
What's included
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We will visit your offices on two occasions and perform the following tasks:
- Locate and list all your print,copy and scan devices
- Record their physical location
- Track colour and mono print volume produced by each device and each user
- Collate all cost information to include any lease or old service agreements
- Interview your key staff to assess the way your existing print devices are performing and how your documents are produced
- Use our energy consumption App to assess your carbon footprint
- Evaluate document /network security risks
- Produce a detailed report showing you how savings can be made, security risks eliminated and your carbon footprint reduced.